Athletic Clearance

Athletic Clearance

Cali Calmecac Athletics

Kristine Behrens, Athletic Director,
Go to > Cali Calmecac Website for sports information.

WHS Athletics

Jamie Williams, Athletic Director
Carrie Carstensen, Athletic Coordinator

WMS Athletics

Jamie Williams, Athletic Director
Maddie Cleaver, Principals Secretary,

If you have attended another high school, you will not be cleared until you meet with, WHS Athletic Director to complete the CIF Transfer Paperwork.

WHS Clearance Instructions & Requirements:

Step 1:   Login/Register on 

Complete all information (Be sure to use your students full name as it is in AERIES) 

Medical Eligibility Form *
Medical Eligibility Form must be stamped by MD/DO/NP/PA or Medical Facility OR Medical providers electronic Physical Exam forms are accepted.
(Sports Physicals are valid for one year of exam date, Kaiser electronic forms are valid for two years.)

All Forms need to be uploaded to your student's account - NO HARD OR EMAIL COPIES ACCEPTED

Step 2: You will receive an email with a "Cleared" or "Denied" notice.  

If denied, a reason will be given, you'll need to fix the issue and resubmit to be "Cleared"

Mandatory Parent Meeting -
Dates will be provided season. Parent attendance is required.

Baseline Concussion Testing - Testing will be completed by team. Dates/times of testing will be provided each season.

Sportsmanship and Ejection Policy -
At the start of the season the coach/AD will review the policies. Parents and Students sign documents in the clearance process addressing these topics.

WMS Clearance Instructions & Requirements:

Step 1:  Login/Register on 

Step 2:  You will receive an email with a "Cleared" or "Denied" notice.  

If denied, a reason will be given, you'll need to fix the issue and resubmit to be "Cleared"

All Athletes must be "CLEARED" before attending any sport practices/games.

Verification of 2.0 GPA from last grading period is completed by athletic office.


Accident Insurance - Under state law, it is required for ALL Student Athletes participating in sports to have accidental injury insurance that covers medical and hospital expenses.  WUSD does NOT provide medical/dental Accident Insurance. Some students may qualify for no-cost or low-cost local, state or federally sponsored health insurance programs. Information may be obtained by going to this link on our website.

Student Athletes must maintain a GPA of 2.0 to be "Eligible" to participate.
Academic Waivers Students with a GPA below 2.0, may be eligible for an Academic Waiver. See Athletic Director for Academic Waiver forms.
Questions? email Jamie Williams, Athletic Director at

Academic Eligibility Dates: 
9/25/22 - Fall Sports 
1/08/23 - Winter Sports 
2/26/23 - Spring Sports 

Athletic Participation Fee - Windsor High School requests a $100.00 Donation per sport for each student.  Athletic Participation/Donations are needed to cover the total expense of the athletic program. Each sport runs a minimum of 3 months. Common annual costs are officials, away games, medical supplies, certificates and CIF league association fees.
Athletic Player Donation paid - on your Athletic Clearance account or Checks payable to WHS Athletics (include your student’s Name & Sport on check).

Families should participate in Athletic Team Fundraisers and encourage team sponsorships.

NOTE: All Athletes must be "CLEARED" before attending any sport practices/games.
Athletic Clearances will be reviewed by the Athletic Department at the beginning of each sport season.
Please verify your student is cleared for their current sport. Athletes need to be "Cleared" for each sport. For example, if your student was previously "Cleared" to play Football and now wants to play Baseball, they need to also be "Cleared" for Baseball as some required forms may be different or have changed.
Process Instructions to help guide you through the Athletic Clearance process. 

VIDEO Instructions  to provide users with a more visual guide to the clearance process. 

Frequently Asked Questions


Medical Eligibility Form - NOTE: Form must be stamped by MD/DO/NP/PA or Medical Facility.

Sutter Health Care
2360 Mendocino Avenue Ste. A4, Santa Rosa
411 North McDowell Blvd., Unit 41, Ste. 10, Petaluma
Hours: 11:00 - 7:00pm
Phone: 1-800-972-5547 Call to schedule appointment
(not covered by insurance - $59 if under 18 yrs old)

Santa Rosa Community Health, Elsie Allen Campus Medical center in Santa Rosa, California
Located at: Elsie Allen High School
599 Bellevue Ave g17, Santa Rosa
Hours: 8:00am - 4:00pm
Phone: (707) 583-8777
(This location works may help if you can’t pay)